Professional Inventories
from The Inventory House
Our mission
We are the one stop shop for all property inventory services, providing professional property inventories in the Surrey Heath, Woking, Guildford and Kingston Boroughs.
We never compete on price, we compete on value.
Content
Condition
Cleanliness
We cover it all
Professional Inventories
Having a detailed inventory inspection is crucial at the start and end of a tenancy in mitigating any losses and disputes between the landlord and tenant. Whether you’re a letting agent, a tenant, private landlord or a property management company, the last thing you want is a tenancy going to arbitration.
This is where The Inventory House come in and why we are the one stop shop for all our clients.
Inventory & check in reports
Always carried out at the start of a tenancy prior to the tenant moving into the property so any damages and issues can be recorded.
Mid-term inspections
Carried out midway through a tenancy to ensure tenants are maintaining the property to the standards required. Any issue found can be relayed quickly back to the agent or the landlord.
Check out reports
Carried out once the tenant has vacated the property so a before and after comparable can be done and any issues reported back to the agent or landlords.
Inventory & Check-in reports
Our inventory is an in-depth report on the property and its contents.
Inventories are created for all types of property, from furnished and part-furnished through to unfurnished accommodation, and they list the furniture, fixtures and fittings in every room, along with a description of their condition.
Content condition cleanliness
Our prime focus when carrying out an inventory is on what we call the 3C’s: Content, Condition and Cleanliness. Each inventory report is comprehensive with detailed descriptions and includes many high quality digital photos.
Meet and greet with the tenant
We will contact the tenant and arrange to meet them at the property and check them into the property. Our Clerk will arrive at the property on time to first carry out the inventory, ready to meet the tenant.
Attention to detail
Irrespective of whether the property is furnished or not, we record all items (right down the last teaspoon), fixtures and fittings. Our focus is always on the 3C’s – Content, Condition and Cleanliness.
We go through the inventory report with the tenant discussing any keys points with regards to the content, cleanliness and condition of the property. We take on board any additional comments they may have.
Last but not least we take readings for Gas, Electricity and Water. We capture electronic signatures and take digital images of the keys. The completed report is then emailed to you in electronic PDF format within 48 hours.
Mid-Term Inspections
Property inspections are a vital requirement to both tenants and landlords. They help landlords to protect the value of their investment and they provide peace of mind to tenants by ensuring the property is safe for habitation.
So for both landlords and tenants, the rental property inspection isn’t something to worry about – it’s something that should be embraced.
Advice to tenants
Our clerks are extremely courteous and polite when contacting tenants and advise tenants to remove any personal belongs such a jewellery, family photos and sensitive paperwork like bank statements. This ensures we are complying to GDPR regulations.
Why a mid-term inspection?
Midway through tenancy it is prudent to inspect the property to see how well it is being looked after by the tenant. These are normally conducted on a quarterly basis and encourage the tenant to maintain the property in good order.
Early visibility and accountability
The sooner an issue is recognised and bought to the landlord’s attention, the faster it can be resolved. This minimises any hostility between all parties as issues can be addressed sooner rather than later.
The report includes a snapshot of the condition of the property, its fixtures and fitting. If anything is observed as being faulty (for example) leaky taps, door handles broken or a shower not working, this is immediately brought to the landlord’s attention.
It also highlights who is responsible for what early on in the tenancy and avoids any unwanted disputes later on. By dealing with these matters early, all parties can take measures to ensure the remainder of the tenancy runs as smoothly as possible leading to a smooth Check-out at the end of the tenancy.
Check out
Our check out inspection report is a vital part of the the relationship between tenant and landlord.
A landlord will use the checkout to closely inspect the rental property for any damage, as well as examining its cleanliness and overall condition.
While tenant’s have peace of mind for the return of their deposit when they have kept the property in a safe, clean and original state.
Compensation
Check-Out is the most important part of the inventory process as it involves the return of the tenants’ deposit. At the same time the landlord wants to ensure that his/her property has not been damaged and if it is, they need to be compensated.
Before and after comparable
A comparable is done between the original inventory report (taken at start of the tenancy) to the current state of the property and any differences noted. This may be done with or without the tenant present. Prior to our visit, tenants are always advised to remove ALL personal belongings from the property and to remove all rubbish.
Potential issues and attention to detail
As this is the MOST CRUCIAL stage in the tenancy process – attention to detail is paramount.
We will make a highly detailed and accurate report of the current condition of the property and indicate whether the differences need to be “made good”, are a result of “fair wear & tear”, need to be “cleaned” or are a result of “maintenance issues”.
Fresh meter readings (Gas, Electricity and Water) are taken and, as well as images of the keys returned by the tenant. The report is then emailed to all parties within 48 hours.
We also take a forwarding address and of course, we make sure the property is secure before we leave.